Notes from Executive Committee/Academic Affairs meeting – July 6, 2011, 4-6pm
Guests: Diane Minor, Associate Vice Chancellor of Administrative Services, John Sugrue, Director of Facilities Management, and Sheila Johnson, Director of Procurement Services
Diane Minor discussed the basics of her area.
There are four functions of her office
Capital Planning and Development
Facilities Management and Administration
Procurement – Minority and Women’s Business Development
Off Shoot facilities (Auxiliary Services)
Each college has a facilities manager
They just completed a five-year capital assessment to determine needed upgrades or additions.
This capital assessment was developed through meetings with the president, vice-president, and chief engineers at each college.
The capital plan will be posted online this week for each school
There are currently more projects than funds
The plan does not identify funded vs. unfunded projects; however, the plan is prioritized in terms of safety and security (fire alarms/hazmat, etc), the building envelope, technology with academics, and Security (security desks and parking lots, etc)
Supervision of engineers and janitors will transition from chief engineer to the facilities manager
Her office will be looking at sustainability and compliance with ADA requirements.
Auxiliary services will already work on reducing paper: what can be scanned, stored, thrown away
They will also look at beefing up the reprographics centers at all colleges so that they can be more efficiently utilized by faculty, staff, and students.
What are we doing to support current services at the various colleges? Reprographics machines are constantly breaking down, etc.
We are currently out for bid for new reprographics machines. We’ve received five responses and a team is reviewing the bids.
Are we considering increasing bandwidth in addition to the technology?
It is on the capital projects list. We need to increase bandwidth, upgrade wiring, and upgrade desktop units throughout District.
When the five year capital assessment plan was developed, did you meet with faculty?
We did not meet with faculty directly; we got directly with academic affairs who we assumed were working with faculty.
We would like a more direct inclusion of faculty on the capital assessment; we have a facilities committee, and they should be included in this plan.
That’s a great idea. There was a general discussion of ideas around modes of formal inclusion of faculty
One of the challenges is that as we move toward greater centralization, the processes by which we include faculty also are changing. When the schools were mostly autonomous, this was less of an issue. With increased centralization the plan is to meet with each college every other month to get a sense of what’s needed in terms of upgrades and procurements.
We would encourage a much more holistic approach as opposed to a segmented approach in procurements. Having greater inclusion of faculty – a committee process – would make it easier to develop a holistic approach to facilities management.
There was a request for more scanners.
Can you print or make available a succinct list of current approved vendors and services for faculty?
A list of approved vendors is already on the intranet – in the procurements area. There’s also a list of current approved MWBd on the city’s website.
We are piloting a shuttle bus service in Fall 2011.
This service is primarily for students who are taking classes at more than one of the sister colleges.
However, it will also replace the need for excessive use of courier services.
There was some discussion of whether students are taking classes at multiple colleges because of cancelled classes. Local administration determines which classes run and which don’t.
We may be moving toward tobacco-free campuses; this is still in discussion.
Sheila Johnson welcomed contact if there’s a need for materials for say lab experiments or other predictable needs for teaching and learning.
Faculty Development week
There will be an opportunity to meet with disciplines. After the breakout sessions are in place, they will be looking for faculty in the various disciplines to set the agenda for the discipline meetings.
FC4 had an opportunity to participate in the selection of the break out sessions.
Search for Provost
There was great concern because there was no faculty and no academic affairs input; no one seemed to know anything.
The announcement will be made on July 14th at the board meeting.
Political Science 201 and Sociology 202: The prerequisites for these classes are being reviewed as part of a thorough Prerequisite audit in the catalogs and in Peoplesoft.
Catalog errors are being corrected automatically.
Other revisions will need to go through the PAC process (FC4)
There was assurance that the current options for development education students would not decrease.
We discussed Quick Enroll and there was a question of why most people can no longer use it.
There was some assurance that someone would look into why we can no longer use Quick Enroll
Some wanted to use Quick Enroll to offer more efficient chair approvals.
Review of Math 120, 165, 214, 216, and 225
The recommendation is to remove 120 (Modern Math), 165 (Computer Math), and 225 (Honors Math Survey 1)
There was no comment on 214 (Advanced Calculus for Business)
They were holding 216 (Statistics for Business Students) for further review
As usual, there is strong interest in reducing textbook costs for our students.
We were presented with some means by which other colleges and universities have reduced textbook costs, including the following:
Open Course Library Project for Washington State (http://opencourselibrary.wikispaces.com); Chronicle of Higher Ed End of the Textbook as We Know it (course fee model) (http://chronicle.com/article/The-End-of-the-Textbook-as-We/125044); Chronicle of Higher Ed- Mandatory <$30 text book prices in community college courses (http://chronicle.com/article/State-of-Washington-to-Offer/125887); MIT – Free online Course material (notes, homework, etc) (http://ocw.mit.edu/index.htm); Carnegie Mellon Open Learning (http://oli.web.cmu.edu/openlearning/)
There was mention of student organizations, such as PTK, that are already working on this issues and a suggestion that faculty leadership collaborate with student leadership on this issue.
There was also a question of getting JSTOR as part of our library resources; a request has been made to have JSTOR.
Foreign Language requirement
The requirement has been reviewed by Foreign Language faculty from all colleges.
Some recommendations have been made to address how this requirement works for heritage and native speakers
When will these recommendations be posted or shared?
Reactivating FC4 District-level Committees
These will be formally reactivated on August 19th at our next meeting/FC retreat.
The committees are as follows:
Committee on Academic Standards, Admissions, Curriculum and Educational Policies.
Committee for working with the Center for Distance Learning and related issues (activated as required for conducting FCCCC business).
Committee on Fiscal and Physical Facilities (activated as required for conducting FCCCC business).
Committee on Major Administrative Appointments Procedures and Evaluation (activated as required for conducting FCCCC business).
Committee on Rank Criteria and Promotion Procedures (activated as required for conducting FCCCC business).
Committee on the use of Technology in Education (activated as required for conducting FCCCC business).
Potential guest speakers are Craig Lynch and Valerie Davis.